Administrative Assistant (Contract)

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

What You’ll Do: 

• Prepare and consolidate weekly and monthly sales and marketing reports for the Commercial Lead and Consumer healthcare team.

• Manage sales data mapping, system uploads, and prepare sales performance templates.

• Maintain and update CRM databases to ensure date accuracy.

• Track, consolidate, and report marketing activation results.

• Coordinate promotional materials and provide marketing administrative support.

• Monitor daily sales operations and ensure compliance with ISO standards and internal processes.

• Manage calendars, shedule meetings, book appointments, and coodinate travel arrangements for the Commercial Lead and Consumer healthcare team.

• Organize internal meetings, team events, and department offsites, including logistics arrangements.

• Process expense claims and perform travel related expense reconciliation.

• Oversee office administration, including stationery and pantry inventory.

• Raise purchase orders, process invoices, and perform invoice reconciliation.

• Coordinate shipping documentation and liaise with vendors on operational matters.

• Ensure compliance with Zuellig Pharma’s ISO procedures, policies and Code of Conduct.

Must-Have: 

• Diploma in Business Administration or a related field.

• Proven experience in secretarial, sales support, or administrative roles, preferably within a fast-paced sales, FMCG, Pharmaceutical, or healthcare environment.

• Proficient in MS Office applications.

• Strong written and verbal communication skills in English, with excellent interpersonal skills.

• Highly organised, detail-oriented, and able to manage multiple priorities effectively.

• Demonstrates a strong sense of urgency, takes initiative, and is able to work independently as well as collaboratively in a team environment.

What We Offer:

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.

• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.

• As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.

• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.

• Our Total Rewards program is designed to support your overall well-being in every aspect.

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