Accounts Officer

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

What You’ll Do: 

1. Full-Spectrum Accounts Payable & Cash Management

• Invoice Processing: Accurately review, verify, and post both PO and Non-PO based vendor invoices.
• Claims Administration: Process and audit staff expense claims, ensuring strict compliance with Zuellig Pharma’s corporate travel and expense policies.
• Cost Allocation: Ensure all expenses and costs are mapped to the correct General Ledger (GL) accounts and allocated accurately to their respective cost centres.
• Tax Compliance: Apply and verify the correct GST codes on all transactions in strict compliance with IRAS GST guidelines.
• Payment Execution: Prepare and execute regular payment runs for SSG accounts (including ACH and Priority payments).
• Vendor Management: Perform regular creditor reconciliations for selected key vendors; monitor AP aging reports, investigate delays, and actively resolve payment discrepancies or outstanding issues.

2. Subsidiary Accounting, Reporting & Month-End Close

• Financial Close Collaboration: Work closely with the Accounting Manager (AM) and Finance Director (FD) to handle the complete accounting, reporting, audit preparation, and tax compliance for the designated subsidiary.
• Management Reporting: Prepare monthly management reports and BPP (Business Planning & Process) reporting for the subsidiary.
• Accruals Management: Compute and post monthly opex, cost of services, and utility accruals (including Shared Services, Management Quality, and Utilities charges for warehouses, and tax).
• Balance Sheet Reconciliations: Prepare detailed balance sheet schedules for assigned accounts for AM review. Ensure all asset and liability classifications and utilizations are correctly reflected and that balance sheet figures tie perfectly to GL balances.
• FP&A Integration: Assist the FP&A team by preparing and compiling data for BPC submission by Working Day 4 .

3. Fixed Asset Management & Budget Control

• Asset Register Maintenance: Maintain the Fixed Asset Register, ensuring all additions, depreciations, and disposals are accurately recorded.
• Capex Administration: Act as the Fixed Asset Manager by processing capital expenditure (Capex) requisition and disposal forms, verifying that sufficient budget is allocated before approval.

4. Systems Synchronization & Master Data Integrity

• Order Tracking: Enter and synchronize investment orders across both SAP and Ariba systems for precise financial tracking and reporting.
• Master Data Maintenance: Take ownership of the setup and ongoing maintenance of master data in specialized operational systems, specifically Biotrack 2 and FreightMaster.
• System Adjustments: Perform necessary adjusting journal entries related to closed operational jobs in the Biotrack system. 

Must-Have: 

• Diploma or Degree in Accountancy, Finance, or an equivalent professional accounting qualification.
• Minimum of 3 years of relevant, hands-on working experience in accounts payable.
• Prior experience in the Logistics, Supply Chain, or Maritime industry.  
• Solid, practical understanding of local accounting standards, balance sheet reconciliation methods, and Singapore GST/IRAS compliance.

Advantage to Have: 

• Good working knowledge of SAP ECC and Microsoft Office (specifically Advanced Excel functions like VLOOKUPs, Pivot Tables, and formulas).

• Familiarity or willingness to learn operational tools such as Ariba, Biotrack 2, and FreightMaster.

What We Offer:

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.

• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.

• As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.

• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.

• Our Total Rewards program is designed to support your overall well-being in every aspect.

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